Privacy Policy

1. Introduction

BuildSuite ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our website and services. By accessing or using our website or services, you agree to the terms of this Privacy Policy.

2. Information We Collect

  • Personal Information: When you register an account with BuildSuite, we may collect personal information such as your name, email address, phone number, and other details.

  • Usage Data: We collect information about your interactions with our website and services, including your IP address, browser type, and device information.

  • Cookies: We use cookies to enhance your experience on our website. Cookies are small files stored on your device that help us improve our services.

3. How We Use Your Information

We use the information we collect for the following purposes:

  • To Provide and Maintain Our Services: We use your information to deliver our services, process transactions, and maintain your account.

  • To Improve Our Services: Your information helps us understand how you use our services and enables us to enhance and expand our offerings.

  • To Communicate With You: We may use your email address to send you updates, newsletters, or other relevant information.

4.QuickMark – Attendance & Workforce Tracking

QuickMark is used by organizations to manage workforce attendance, time tracking, and payroll-related operations. The data collected depends on the features enabled by the client organization.

4.1 Data We Collect

Depending on configuration, QuickMark may collect:

Attendance Data: Employee check-in and check-out timestamps.
Biometric Data (Face Recognition): Facial data used for identity verification during attendance marking.
Location Data: GPS location at the time of check-in/check-out for geo-verification (if enabled).
NFC Data: Device or card-based identification data for attendance marking (if enabled).
Device & Usage Data: Basic device information (device type, OS version) for app performance and security.

4.2 Purpose of Data Collection

We use the collected data strictly for:

Attendance tracking and workforce management
Identity verification to prevent proxy attendance
Overtime calculation and work-hour tracking
Payroll processing and salary computation
Operational monitoring and reporting

We do not use this data for advertising or unrelated purposes.

4.3 Biometric (Face) Data Usage and Retention
Purpose: Facial data is collected solely for identity verification during attendance and to ensure accurate payroll processing.
Storage: Facial data is stored securely in encrypted format and is not used for any other purpose.
Retention Period: Facial data is stored for a maximum of 2 months (60 days) from the date of capture.
Deletion Policy: After this period, the data is automatically deleted or permanently anonymized.
No Indefinite Storage: Facial data is never stored indefinitely.

4.4 Location Data Usage
Location data is collected only at the time of attendance marking.
It is used for geo-fencing and verification of employee presence at the work site.
Location tracking is not continuous and only occurs during check-in/check-out events.
Location data is retained only as long as required for attendance and reporting purposes.

4.5 NFC Data Usage
NFC data is used for contactless attendance marking.
It helps identify employees using NFC-enabled cards/devices.
No sensitive personal data is stored within NFC tags.

4.6 Data Retention (General)
Attendance and related operational data are retained as required by the client organization.
Data is stored only for the duration necessary for:
Payroll processing
Compliance requirements
Operational reporting

After this, data may be deleted or anonymized.

4.7 Data Control & Ownership
All data collected through QuickMark is controlled by the client organization (employer).
The organization is responsible for:
Informing employees
Obtaining required consent
Defining retention policies

QuickMark acts as a data processor on behalf of the organization.

4.8 Data Sharing
We do not sell or share personal data with third parties.
Data may be shared only:
With the client organization using the system
When required by law or regulatory authorities

4.9 Security Measures
We implement strong security practices including:

Encryption of sensitive data (including biometric data)
Role-based access control
Secure cloud storage and transmission
Regular monitoring and safeguards against unauthorized access

4.10 User Rights
Depending on applicable laws, users may have the right to:

Request access to their data
Request correction or deletion
Withdraw consent (through their employer)

Requests should be directed to the respective employer or organization.

5. Information Sharing

We do not sell, trade, or otherwise transfer your personal information to third parties. However, we may share your information in the following circumstances:

  • With Service Providers: We may engage third-party service providers to help us deliver our services, and your information may be shared with them.

  • For Legal and Safety Reasons: We may disclose your information to comply with legal obligations, enforce our policies, or protect the rights, property, or safety of ourselves and others.

6. Your Choices

You have the right to:

  • Access, correct, or delete your personal information.

  • Opt out of receiving promotional emails.

  • Delete your account, subject to our Terms and Conditions.

7. Data Security

We implement industry-standard security measures to protect your personal information. However, no method of transmission or storage on the internet is 100% secure, and we cannot guarantee absolute security.

8. Changes to This Privacy Policy

We reserve the right to update this Privacy Policy to reflect changes in our data collection and usage practices. You will be notified of any significant changes.

9. Contact Us

If you have any questions or concerns about this Privacy Policy, please contact us at sales@buildsuite.io.